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Summer Orientation

Welcome to the College of Science!

Virtual Summer Advising Orientation is June 14-July 23, 2021.

girl first year orientation leader walks with group sign and students follow

Do I need to attend summer orientation?

The College of Science at Virginia Tech is excited to welcome our newest Hokies. As part of the orientation process, first-year and transfer students are required to attend a virtual meeting with their advisor to discuss their fall schedule, in addition to attending New Student Orientation. These are two separate events, so it is likely that your advising session will not be the same day as your orientation session with New Student and Family Programs.

Make sure you register for your orientation session as soon as possible and keep checking your Virginia Tech email for important updates and announcements, including information about preparing for and scheduling your advising session.

We REQUIRE all students coming to the College of Science complete the following steps in the four Pre-Orientation categories prior to attending an advising orientation session with an academic advisor.

Start Here

You must complete step 1 Prior to steps 2-4

Each linked step takes you directly to the section you need to complete.

TL;DR : Not into scrolling? Jump to the expandable steps. Also, don't forget to complete the College of Science Pre-Orientation Worksheet.

THE 4 Steps

1. CREATE YOUR VIRGINIA TECH USER ID (formerly PID): This will be your Virginia Tech username and email address. (Allow 24 hours before completing the remainder of this checklist) 
https://accounts.it.vt.edu/ 
If you have questions or problems creating your Virginia Tech User ID, visit: https://vt.edu/admissions/undergraduate/apply/pid.html

Deadline: First week you accept your offer

2. ENROLL in the 2-Factor Authentication with Duo.
http://www.tech.it.vt.edu/2factor
Deadline: First week you accept your offer

3. DOWNLOAD the DUO Mobile App on your personal smartphone and enroll the device.
http://www.tech.it.vt.edu/2factor/
Deadline: First week you accept your offer

4. ACCESS, READ, USE your VT Google Apps Email daily.
Your VT Email is how the college and your academic advisor will communicate with you.
Deadline: First week you accept your offer

5. ADD your VT email to your personal smartphone that you will be using. https://tinyurl.com/36jj5d6j
Deadline: First week you accept your offer

6. SIGN UP to receive VT Alerts for your phone. 
https://www.alerts.vt.edu/index/phone-alerts.html
Deadline: First week you accept your offer

7. DOWNLOAD Adobe Acrobat Reader on your computer for FREE!  You will need this software when completing the College of Science Pre-Orientation Worksheet in Step 3 and other forms at the university.

Click here to download Adobe Acrobat Reader DC for free!

Watch this video on how to download and install Adobe Acrobat Reader on a PC

Wath this video on how to download and install Adobe Acrobat Reader on a MAC
Deadline: First week you accept your offer

1. Register for the University Orientation occurring June 14-July 23.

This is different than registering for an advising orientation with an academic advisor. Spaces do fill up, so the earlier you register for the University Orientation the more dates you will have to choose from.

  1. Sign up through Hokie Spa
  2. Click Information for New Students
  3. Click New Student Orientation
  4. Click Sign Up for Orientation

Deadline: June 17, 2021

2. COMPLETE and SUBMIT the immunization history form.
http://www.healthcenter.vt.edu/new_student/required_immunizations.html

3. COMPLETE the housing/dining contract by June 1, 2021. (a requirement for first-year students) and review the Living-Learning Community (LLC) options.
Steps to Complete Housing/Dining Contract: http://housing.vt.edu/contracts/apply/first_year_students.html
Living-Learning Community (LLC) options: www.housing.vt.edu/llc

Deadline: June 1, 2021

(Advanced Placement (AP), Cambridge International Exams, College Level Examination Program (CLEP), Dual Enrollment (DE), International Baccalaureate (IB), Transfer Credits)

1. SEND your Official Transcripts (high school) to the Office of Undergraduate Admissions once you have received your final grades.

Transfer students must also do this in order to receive credit for the foreign language requirement if you completed 2 years in high school.

Office of Undergraduate Admissions
925 Prices Fork Road
Blacksburg, VA 24061

2. SUBMIT your Advanced Placement (AP), Cambridge International Exam, College Level Examination Program (CLEP), Dual-Enrollment (DE), International Baccalaureate (IB) scores to Virginia Tech’s Office of the University Registrar.

Expected Credits How to Submit to Virginia Tech

Advanced Placement (AP)

Scores must be sent to Virginia Tech from CollegeBoard by entering Virginia Tech's School Code #5859. They will submit them electronically.

Transfer students must also submit AP scores from CollegeBoard as your prior institution(s) transcript will not include those scores.
*A maximum of 38 credits can be awarded.
*Student score report copies will not be accepted.

College Level Examination Program (CLEP) Scores must be sent to Virginia Tech from CollegeBoard by entering Virginia Tech's School Code #5859. They will submit them electronically.

Dual Enrollment (DE) /Transfer

Official transcripts for dual enrollment courses or courses taken at other universities must be submitted to Virginia Tech. Your high school does not send dual enrollment credits and you MUST request an official transcript from the university the courses were taken.

You can request the official transcripts from most university websites and have them sent electronically to Virginia Tech.

International Baccalaureate (IB)

Scores must be sent from www.ibo.org by entering Virginia Tech's School Code #5859. They will submit them electronically.
*Student score report copies will not be accepted.

Cambridge International Exams

Scores must be sent from Cambridge Assessment International Education or other designated testing agency to Virginia Tech's Office of the University Registrar.
*A maximum of 38 credits can be awarded.
*Credit will not be considered based on a high school transcript.

If you are unable to submit the official scores in an electronic format, please have the official scores mailed to:
Virginia Tech Registrar
Student Services Bldg, Suite 250,
800 Washington Street
Blacksburg, VA 24061

3. LOOKUP how your expected courses and credits may transfer to Virginia Tech and indicate the Virginia Tech Equivalent in the College of Science Pre-Orientation Worksheet.

You will provide information from this document to the department prior to your Academic Advising Orientation session in Step 4: College of Science Action Items.

If you are not expecting any expected credits, please continue to Step 4: College of Science Action Items, and begin with Action Item 2.

Type of Credit Transfer Equivalency Database
Advanced Placement (AP)
College Level Examination Program (CLEP)
International Baccalaureate (IB)
AP/CLEP/IB Transfer Credit Equivalency
Dual Enrollment (DE) from Virginia Community College Use the guide for the year the course was taken:
2020-2021 VCCS Course Equivalency
2019-2020 VCCS Course Equivalency
2018-2019 VCCS Course Equivalency
2017-2018 VCCS Course Equivalency
Transfer Credit from Richard Bland College Richard Bland Transfer Equivalency
Transfer Credit from Another Institution Transfer Equivalency Database
Cambridge International Examination University of Cambridge International Examinations Equivalency

 

4. VERIFY receipt of Advanced Placement (AP), Cambridge International Exams, College Level Examination Program (CLEP), Dual Enrollment (DE), International Baccalaureate (IB), or transfer Credits in your Hokie Spa.

  1. Log into Hokie Spa
  2. Click Grades Menu
  3. Click Transfer and Other Additional Credits

If you do not see your expected credits in Hokie Spa by August 1, 2021, please contact transfercredit@vt.edu.

1. PREPARE for Class Registration through Hokie Spa

  1. Click Hokie Spa
  2. Click Registration (Add/Drop) and Schedule
  3. Click on Prepare for Registration
  4. UPDATE: Emergency Contact Address, Emergency Contact Confirmed, FERPA Release, VT Alerts, Self-Disclosure of Arrest/Conviction, and Student Financial Responsibility

A new student hold will remain on your account until you attend the Academic Advising Orientation session.

2. WATCH these videos to understand how to use Virginia Tech’s timetable of classes and how to register for classes.

Your academic advisor will pre-register you in classes required for your major, but you will not be able to edit your course schedule until you meet with your academic advisor (a new student orientation hold will be on your account until that time).  

You will want to reference these videos if you need to make a schedule change after talking with an academic advisor.

VT Timetable of Classes Pt. 1 (4 minutes, 45 seconds)
VT Timetable of Classes Pt. 2 (4 minutes, 35 seconds)

How to Register for Classes Pt. 1 (2 minutes, 49 seconds)
How to Register for Classes Pt. 2 (4 minutes, 27 seconds)

3. LOCATE AND SAVE/PRINT the Checksheet for your major from the column indicating 2021/2022. If you are undecided, locate and print the Checksheets for the majors you may be interested in and indicate the courses you have earned credit for based on your Expected Credits from the College of Science Pre-Orientation Worksheet.

Use The Most Recent Pathways Guide (Concept) to determine what courses will apply to the Pathways general education concepts you may have left to fulfill.

All majors and minors have a Checksheet that lists all requirements for earning a degree. The Checksheet will include courses required, the minimum number of credits required for degree completion, minimum grade and GPA requirements, and more.
*You will want to bookmark that page.

4. SCHEDULE YOUR ADVISING ORIENTATION APPOINTMENT. Check your Virginia Tech email account for an email on June 7, 2021, from your academic department providing you with instructions on how to schedule an academic advising appointment that will take place sometime between June 14-July 23.

5. VISIT the website of the department your major is in to complete their required steps and to prepare for your academic advising appointment. (If your department is not hyperlinked at this time, please check back later)

Department/Unit Major

Academy of Integrated Science

Computational Modeling & Data Analytics
Nanomedicine
Nanoscience
Systems Biology

Biological Science

Biological Sciences
Microbiology

Chemistry

Chemistry
Medicinal Chemistry
Polymer Chemistry

Economics

Economics

Geosciences

Geosciences

Mathematics

Mathematics

Physics

Physics

Psychology

Psychology

School of Neuroscience

Clinical Neuroscience
Cognitive & Behavioral Neuroscience
Computational & Systems Neuroscience
Experimental Neuroscience

Statistics

Statistics

 

6. ATTEND ACADEMIC ADVISING ORIENTATION virtually via Zoom on a charged computer. DO NOT use a phone as you will be sharing your screen during your academic advising orientation session.

We encourage students to attend this academic advising appointment individually without others or members of your support team so our academic advisors and students can connect with each other. There will be sessions specifically for families/partners/support teams of the College of Science student throughout Orientation.

3 students wear lab googles and manipulate equipment in chemistry lab
Photo by Natalee Waters for Virginia Tech.

Step 1: Begin with Technology

1. CREATE YOUR VIRGINIA TECH USER ID (formerly PID): This will be your Virginia Tech username and email address. (Allow 24 hours before completing the remainder of this checklist) 
https://accounts.it.vt.edu/ 
If you have questions or problems creating your Virginia Tech User ID, visit: https://vt.edu/admissions/undergraduate/apply/pid.html

Deadline: First week you accept your offer

2. ENROLL in the 2-Factor Authentication with Duo.
http://www.tech.it.vt.edu/2factor
Deadline: First week you accept your offer

3. DOWNLOAD the DUO Mobile App on your personal smartphone and enroll the device.
http://www.tech.it.vt.edu/2factor/
Deadline: First week you accept your offer

4. ACCESS, READ, USE your VT Google Apps Email daily.
Your VT Email is how the college and your academic advisor will communicate with you.
Deadline: First week you accept your offer

5. ADD your VT email to your personal smartphone that you will be using. https://tinyurl.com/36jj5d6j
Deadline: First week you accept your offer

6. SIGN UP to receive VT Alerts for your phone. 
https://www.alerts.vt.edu/index/phone-alerts.html
Deadline: First week you accept your offer

7. DOWNLOAD Adobe Acrobat Reader on your computer for FREE!  You will need this software when completing the College of Science Pre-Orientation Worksheet in Step 3 and other forms at the university.

Click here to download Adobe Acrobat Reader DC for free!

Watch this video on how to download and install Adobe Acrobat Reader on a PC

Wath this video on how to download and install Adobe Acrobat Reader on a MAC
Deadline: First week you accept your offer

female students looks down at paper while holding a small skull and takes notes.
Photo by Natalee Waters for Virginia Tech.

Step 2: University action items

1. Register for the University Orientation occurring June 14-July 23.

This is different than registering for an advising orientation with an academic advisor. Spaces do fill up, so the earlier you register for the University Orientation the more dates you will have to choose from.

  1. Sign up through Hokie Spa
  2. Click Information for New Students
  3. Click New Student Orientation
  4. Click Sign Up for Orientation

Deadline: June 17, 2021

2. COMPLETE and SUBMIT the immunization history form.
http://www.healthcenter.vt.edu/new_student/required_immunizations.html

3. COMPLETE the housing/dining contract by June 1, 2021. (a requirement for first-year students) and review the Living-Learning Community (LLC) options.
Steps to Complete Housing/Dining Contract: http://housing.vt.edu/contracts/apply/first_year_students.html
Living-Learning Community (LLC) options: www.housing.vt.edu/llc

Deadline: June 1, 2021

Two male students laugh while working through physics lab.
Photo by Natalee Waters for Virginia Tech.

Step 3: Transcripts & Expected Credits

(Advanced Placement (AP), Cambridge International Exams, College Level Examination Program (CLEP), Dual Enrollment (DE), International Baccalaureate (IB), Transfer Credits)

1. SEND your Official Transcripts (high school) to the Office of Undergraduate Admissions once you have received your final grades.

Transfer students must also do this in order to receive credit for the foreign language requirement if you completed 2 years in high school.

Office of Undergraduate Admissions
925 Prices Fork Road
Blacksburg, VA 24061

2. SUBMIT your Advanced Placement (AP), Cambridge International Exam, College Level Examination Program (CLEP), Dual-Enrollment (DE), International Baccalaureate (IB) scores to Virginia Tech’s Office of the University Registrar.

Expected Credits How to Submit to Virginia Tech

Advanced Placement (AP)

Scores must be sent to Virginia Tech from CollegeBoard by entering Virginia Tech's School Code #5859. They will submit them electronically.

Transfer students must also submit AP scores from CollegeBoard as your prior institution(s) transcript will not include those scores.
*A maximum of 38 credits can be awarded.
*Student score report copies will not be accepted.

College Level Examination Program (CLEP) Scores must be sent to Virginia Tech from CollegeBoard by entering Virginia Tech's School Code #5859. They will submit them electronically.

Dual Enrollment (DE) /Transfer

Official transcripts for dual enrollment courses or courses taken at other universities must be submitted to Virginia Tech. Your high school does not send dual enrollment credits and you MUST request an official transcript from the university the courses were taken.

You can request the official transcripts from most university websites and have them sent electronically to Virginia Tech.

International Baccalaureate (IB)

Scores must be sent from www.ibo.org by entering Virginia Tech's School Code #5859. They will submit them electronically.
*Student score report copies will not be accepted.

Cambridge International Exams

Scores must be sent from Cambridge Assessment International Education or other designated testing agency to Virginia Tech's Office of the University Registrar.
*A maximum of 38 credits can be awarded.
*Credit will not be considered based on a high school transcript.

If you are unable to submit the official scores in an electronic format, please have the official scores mailed to:
Virginia Tech Registrar
Student Services Bldg, Suite 250,
800 Washington Street
Blacksburg, VA 24061

3. LOOKUP how your expected courses and credits may transfer to Virginia Tech and indicate the Virginia Tech Equivalent in the College of Science Pre-Orientation Worksheet.

You will provide information from this document to the department prior to your Academic Advising Orientation session in Step 4: College of Science Action Items.

If you are not expecting any expected credits, please continue to Step 4: College of Science Action Items, and begin with Action Item 2.

Type of Credit Transfer Equivalency Database
Advanced Placement (AP)
College Level Examination Program (CLEP)
International Baccalaureate (IB)
AP/CLEP/IB Transfer Credit Equivalency
Dual Enrollment (DE) from Virginia Community College Use the guide for the year the course was taken:
2020-2021 VCCS Course Equivalency
2019-2020 VCCS Course Equivalency
2018-2019 VCCS Course Equivalency
2017-2018 VCCS Course Equivalency
Transfer Credit from Richard Bland College Richard Bland Transfer Equivalency
Transfer Credit from Another Institution Transfer Equivalency Database
Cambridge International Examination University of Cambridge International Examinations Equivalency

 

4. VERIFY receipt of Advanced Placement (AP), Cambridge International Exams, College Level Examination Program (CLEP), Dual Enrollment (DE), International Baccalaureate (IB), or transfer Credits in your Hokie Spa.

  1. Log into Hokie Spa
  2. Click Grades Menu
  3. Click Transfer and Other Additional Credits

If you do not see your expected credits in Hokie Spa by August 1, 2021, please contact transfercredit@vt.edu.

male student smiles at camera next to wet lab bench wearing a lab coat

Step 4: College of Science Action Items

1. PREPARE for Class Registration through Hokie Spa

  1. Click Hokie Spa
  2. Click Registration (Add/Drop) and Schedule
  3. Click on Prepare for Registration
  4. UPDATE: Emergency Contact Address, Emergency Contact Confirmed, FERPA Release, VT Alerts, Self-Disclosure of Arrest/Conviction, and Student Financial Responsibility

A new student hold will remain on your account until you attend the Academic Advising Orientation session.

2. WATCH these videos to understand how to use Virginia Tech’s timetable of classes and how to register for classes.

Your academic advisor will pre-register you in classes required for your major, but you will not be able to edit your course schedule until you meet with your academic advisor (a new student orientation hold will be on your account until that time).  

You will want to reference these videos if you need to make a schedule change after talking with an academic advisor.

VT Timetable of Classes Pt. 1 (4 minutes, 45 seconds)
VT Timetable of Classes Pt. 2 (4 minutes, 35 seconds)

How to Register for Classes Pt. 1 (2 minutes, 49 seconds)
How to Register for Classes Pt. 2 (4 minutes, 27 seconds)

3. LOCATE AND SAVE/PRINT the Checksheet for your major from the column indicating 2021/2022. If you are undecided, locate and print the Checksheets for the majors you may be interested in and indicate the courses you have earned credit for based on your Expected Credits from the in the College of Science Pre-Orientation Worksheet.

Use The Most Recent Pathways Guide (Concept) to determine what courses will apply to the Pathways general education concepts you may have left to fulfill.

All majors and minors have a Checksheet that lists all requirements for earning a degree. The Checksheet will include courses required, the minimum number of credits required for degree completion, minimum grade and GPA requirements, and more.
*You will want to bookmark that page.

4. SCHEDULE YOUR ADVISING ORIENTATION APPOINTMENT. Check your Virginia Tech email account for an email on June 7, 2021, from your academic department providing you with instructions on how to schedule an academic advising appointment that will take place sometime between June 14-July 23.

5. VISIT the website of the department your major is in to complete their required steps and to prepare for your academic advising appointment. (If your department is not hyperlinked at this time, please check back later)

Department/Unit Major

Academy of Integrated Science

Computational Modeling & Data Analytics
Nanomedicine
Nanoscience
Systems Biology

Biological Science

Biological Sciences
Microbiology

Chemistry

Chemistry
Medicinal Chemistry
Polymer Chemistry

Economics

Economics

Geosciences

Geosciences

Mathematics

Mathematics

Physics

Physics

Psychology

Psychology

School of Neuroscience

Clinical Neuroscience
Cognitive & Behavioral Neuroscience
Computational & Systems Neuroscience
Experimental Neuroscience

Statistics

Statistics

 

6. ATTEND ACADEMIC ADVISING ORIENTATION virtually via Zoom on a charged computer. DO NOT use a phone as you will be sharing your screen during your academic advising orientation session.

We encourage students to attend this academic advising appointment individually without others or members of your support team so our academic advisors and students can connect with each other. There will be sessions specifically for families/partners/support teams of the College of Science student throughout Orientation.

Need help?

Find advising contacts by department and major.

Female student look up wonderingly.
Photo by Natalee Waters for Virginia Tech.