Spring Virtual Academic Advising and Course Registration
Resources
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Start Here
You must complete step 1 Prior to steps 2-3
Sign up for one of the two virtual Pre-Advising sessions offered on December 12 & December 13!
You will learn how to determine if your transfer credits have been evaluated and what credit you will receive, how to know what courses are required for your major, and how to use Hokie Scheduler to register for classes.
Each linked step takes you directly to the section you need to complete.
1. CREATE YOUR VIRGINIA TECH USER ID (formerly PID): This will be your Virginia Tech username and email address. (Allow 24 hours before completing the remainder of this checklist) View answers to common questions or problems associated with creating your Virginia Tech User ID.
Deadline: First week you accept your offer
2. ENROLL in the 2-Factor Authentication with Duo.
Deadline: First week you accept your offer
3. DOWNLOAD the DUO Mobile App on your personal smartphone and enroll the device.
Deadline: First week you accept your offer
4. ACCESS, READ, USE your VT Google Apps Email daily.
Your VT Email is how the college and your academic advisor will communicate with you.
Deadline: First week you accept your offer
5. ADD your VT email to your personal smartphone that you will be using.
Deadline: First week you accept your offer
6. SIGN UP to receive VT Alerts for your phone.
Deadline: First week you accept your offer
7. DOWNLOAD Adobe Acrobat Reader DC on your computer for FREE! You will need this software when completing the College of Science Expected Courses/Credits Worksheet in Step 2 and other forms at the university.
Deadline: First week you accept your offer
(Advanced Placement (AP), Cambridge International Exams, College Level Examination Program (CLEP), Dual Enrollment (DE), International Baccalaureate (IB), Transfer Credits)
1. SEND your Official Transcripts (high school) to the Office of Undergraduate Admissions.
Transfer students must also do this in order to receive credit for the foreign language requirement if you completed 2 years of a foreign language in high school.
Office of Undergraduate Admissions
925 Prices Fork Road
Blacksburg, VA 24061
2. SUBMIT your official transcripts for Dual Enrollment (DE)/Transfer Credits from another institution, and/or scores for Advanced Placement (AP), Cambridge International Exam, College Level Examination Program (CLEP), International Baccalaureate (IB) scores to Virginia Tech.
| Expected Credits | How to Submit to Virginia Tech |
|---|---|
Advanced Placement (AP) |
Scores must be sent to Virginia Tech from CollegeBoard by entering Virginia Tech's School Code #5859. They will submit them electronically. Transfer students must also submit AP scores from CollegeBoard as your prior institution(s) transcript will not include those scores. |
| College Level Examination Program (CLEP) | Scores must be sent to Virginia Tech from CollegeBoard by entering Virginia Tech's School Code #5859. They will submit them electronically. |
Dual Enrollment (DE) /Transfer |
Official transcripts for dual enrollment courses or courses taken at other universities must be submitted to Virginia Tech. Your high school does not send dual enrollment credits and you MUST request an official transcript from the university the courses were taken. You can request the official transcripts from most university websites and have them sent electronically to Virginia Tech and have them emailed to admissions@vt.edu. If you are unable to submit the official transcript in an electronic format, please have the official transcript mailed to: |
International Baccalaureate (IB) |
Scores must be sent from www.ibo.org by entering Virginia Tech's School Code #5859. They will submit them electronically. |
Cambridge International Exams |
Scores must be sent from Cambridge Assessment International Education or other designated testing agency to Virginia Tech's Office of the University Registrar. If you are unable to submit the official scores in an electronic format, please have the official scores mailed to: |
3. LOOKUP how your expected courses and credits may transfer to Virginia Tech and indicate the Virginia Tech Equivalent in the College of Science Expected Courses & Credits Worksheet.
You will provide information from this document to the department prior to your Academic Advising/Course Registration session in below in action item 4.
If you are not expecting any expected credits, please continue to Step 3: College of Science Action Items.
| Type of Credit | Transfer Equivalency Database |
|---|---|
| Advanced Placement (AP) College Level Examination Program (CLEP) International Baccalaureate (IB) |
AP/CLEP/IB Transfer Credit Equivalency |
| Dual Enrollment (DE) or transfer credits from Virginia Community College |
VCCS Course Equivalency |
| Transfer Credit from Richard Bland College | Richard Bland Transfer Equivalency |
| Transfer Credit from Another Institution | Transfer Equivalency Database |
| Cambridge International Examination | University of Cambridge International Examinations Equivalency |
4. UPLOAD the College of Science Expected Courses & Credits Worksheet along with your unofficial transcripts to the College of Science Document Submission Portal.
5. VERIFY receipt of Advanced Placement (AP), Cambridge International Exams, College Level Examination Program (CLEP), Dual Enrollment (DE), International Baccalaureate (IB), or transfer Credits in your Hokie Spa.
- Log into Hokie Spa
- Click Grades Menu
- Click Transfer and Other Additional Credits
1. PREPARE for Class Registration through your Hokie Scheduler in Hokie Spa
Watch this video on how to use Hokie Scheduler to register for classes.
- Click Hokie Spa
- Click Hokie Scheduler
- Select the Spring 2023 term and click Save and Continue
- Select the Blacksburg campus and click Save and Continue
- Complete any Action Items it requests such as updating: Emergency Contact Address, Emergency Contact Confirmed, FERPA Release, VT Alerts, Self-Disclosure of Arrest/Conviction, and Student Financial Responsibility
2. LOCATE AND SAVE/PRINT the Checksheet for your major from the column indicating 2022/2023. If you are undecided, locate and print the Checksheets for the majors you may be interested in and indicate the courses you have earned credit for based on your Expected Credits from the College of Science Expected Courses/Credits Worksheet.
Use The Most Recent Pathways Guide (Concept) to determine what courses will apply to the Pathways general education concepts you may have left to fulfill.
All majors and minors have a Checksheet that lists all requirements for earning a degree. The Checksheet will include courses required, the minimum number of credits required for degree completion, minimum grade and GPA requirements, and more.
*You will want to bookmark that page.
3. SCHEDULE YOUR VIRTUAL ACADEMIC ADVISING & COURSE REGISTRATION APPOINTMENT. Check your Virginia Tech email account for an email on December 14, from your academic department providing you with instructions on how to schedule an academic advising appointment that will take place beginning January 3.
4. VISIT the website of the department your major is in to complete their required steps and to prepare for your academic advising appointment. (If your department is not hyperlinked at this time, please check back later)
| Department/Unit | Major |
|---|---|
| Academy of Data Science | Computational Modeling & Data Science |
Academy of Integrated Science |
Computational Modeling & Data Analytics Nanomedicine Nanoscience Systems Biology |
Biological Science |
Biological Sciences Microbiology |
Chemistry |
Chemistry Medicinal Chemistry Polymer Chemistry |
| Economics | |
Geosciences |
Geosciences |
Mathematics |
Mathematics |
| Physics | |
School of Neuroscience |
Clinical Neuroscience Cognitive & Behavioral Neuroscience Computational & Systems Neuroscience Experimental Neuroscience |
Statistics |
Statistics |
6. ATTEND THE VIRTUAL ACADEMIC ADVISING & COURSE REGISTRATION appointment virtually via Zoom on a charged computer. DO NOT use a phone as you will be sharing your screen during your academic advising and course registration appointment.
We encourage students to attend this academic advising appointment individually without others or members of your support team so our academic advisors and students can connect with each other.
Learn how to register for the University New Student Orientation sessions.
Let's Go Hokies!
