college of science

Below are links to general forms used in the College of Science.  For more information on major-specific advising, visit your department's webpage.

Graduate students will find their forms on the graduate school's website

  • If you are studying at a domestic college or university please use the Authorization to Take Courses in the United States form.
  • Consult the University Registrar’s Transfer Guide to review the policies that apply to transfer credit. The transfer guide can help you determine how domestic credit will transfer back to Virginia Tech.
  • If the domestic course is not listed in the transfer guide, you will need to submit a course description or a syllabus for the course with your completed form.
  • Complete all fields on the form and have the appropriate person in your department sign it prior to turning it in to our office.  See the list below of the appropriate people in your department who can sign your form.
  • Turn in the completed form and course information to the North End Center, Suite 4300. Transfer credit evaluations can take up to six weeks. Start this process early so that you will know how your credits will transfer before leaving the Virginia Tech campus.

Access the form here.

  • Students who wish to appeal their academic suspension for reasons other than medical issues should use this form.
  • If your appeal is based upon physical, psychiatric or disability/learning disability reasons, you will need a letter of recommendation from the appropriate office, as noted on page one of Schiffert Health Center, Cook Counseling, or Services with Students with Disabilities. To receive such a letter, you will need to complete an academic relief request for an additional probationary term.

Access the form here.

  • Your most recent semester GPA was below a 2.0 while your overall GPA is still above a 2.0. Although you are still in good academic standing (a 2.0 or higher), we are concerned about your most recent performance. 
  • A hold will be placed on your student account until complete the assessment and meet with your advisor. 
  • If your term GPA was a 1.00 or below it will be necessary to meet with someone in the academic dean’s office as well.  

Access the form here.

  • You are currently on probation or suspension, both of which place you in a serious academic status. In an effort to improve your academic status, please complete the form prior to your meeting with an advisor in the College of Science Dean's Office.

Access the form here.

    • If you are studying at a domestic college or university please use the Authorization to Take Courses in the United States form.
    • Consult the University Registrar’s Transfer Guide to review the policies that apply to transfer credit. The transfer guide can help you determine how domestic credit will transfer back to Virginia Tech.
    • If the domestic course is not listed in the transfer guide, you will need to submit a course description or a syllabus for the course with your completed form.
    • Complete all fields on the form and have the appropriate person in your department sign it prior to turning it in to our office.  See the list below of the appropriate people in your department who can sign your form.
    • Turn in the completed form and course information to the North End Center, Suite 4300. Transfer credit evaluations can take up to six weeks. Start this process early so that you will know how your credits will transfer before leaving the Virginia Tech campus.

    Access the form here.

     

     

     

  • For all students to change majors.
  • You can access the change of major during these period through your Hokie SPA account.

Access the form here.

  • Use this form if you would like to withdraw from a course after the drop deadline
  • If you have used your 3 withdraws, the Associate Dean cannot approve your request. The withdrawal policy is set by the University.
  • Meet with your advisor to discuss the change that you want to make. All withdraw requests require an advisor’s signature.
  • You will continue to show up in Scholar after you have withdrawn from the course. The course will remain on your schedule. In HokieSpa, it will have the grade mode of "Course Withdraw." A grade of “W” for the course will show up on your transcript after the end of the semester. 

Access the form here.

  • Use this form if you have 3 or more exams within a 24-hour period or there is a conflict with an exam time.
  • The Associate Dean will not approve exam change requests due to travel, business, or family plans.
  • List all exam dates and times on the form.
  • Meet with the instructor of the exam you wish to change. Discuss with them a new time for your exam. They must sign your form approving the new time.

Access the form here

  • Use this form if you would like to take over 19 credits in the fall or spring semesters or over 7 credits in summer session.
  • List all of the classes you are taking including the courses that will cause the course overload.
  • You are still responsible for adding the extra courses if your request is approved, unless you are adding an independent study or undergraduate research.
  • You will be emailed when your request is approved.

Access the form here.

  • Use this form to change the grade mode of the course before the deadline.
  • Review the pass/fail policies in the Undergraduate Catalog. Meet with your advisor to discuss the changes you wish to make.

Access the form here.

  • Fill out all information requested on this form. Sign the form.
  • Bring this form and your letter of confirmation of payment from the Bursar’s office to the College of Science (300 Turner St NW, Suite 4300). Please give them to the front office staff. 

Access the form here.

  • Completion of this form will remove you from all classes during the semester or session indicated. 
  • If you are resigning prior to the start of the semester/session listed, the form should be submitted directly to the University Registrar. 
  • If you are resigning after the start of the semester/session, you will be required to meet with the Associate Dean (540-231-6770). 
  • Resigning/withdrawing from a semester may impact your financial aid, US visa for international students, athletic eligibility, or university housing. 
  • There are specific rules that apply to students in the Corps of Cadets. 
  • Visit the University Registrar's website for more information and how your resignation will affect your tuition reimbursement.

Access the form here.

  • The process of substituting courses is considered on a case-by-case basis in individual departments. Talk with your advisor about substitutions.

Access the form here.

  • Use this form to request an undergraduate research or independent study and:
  • You are a primary or secondary major in our college
  • All fields and signatures are required.
  • You must submit a description of the research or study that includes objectives, expected outcomes, and the method of evaluation.
  • If approved, the course will be added to your schedule using the CRN provided on the form.
  • You must submit a course overload request if this course will cause you to exceed the maximum allowable credits for a semester or session (19 credit hours for fall or spring, 7 for a summer session).

Access the form here.

  • Please complete this form and obtain signatures and commitments for financial support in order.
  • Please attach abstract or one-page description of work to be presented.

Access the form here.

If you are planning to study abroad with another institution please fill out the attached form and meet with the Study Abroad Office. You must also meet with your academic advisor and Ms. Carrie Hopkins in the College of Science Dean’s Office. To schedule appointments with Ms. Hopkins please call the Dean’s Office at 540-231-5422.

Access the form here